• Business Manager -- Accounting and HR -- Marin Shakespeare Company

    Marin Shakespeare Company
    Job Description
    POSITION DESCRIPTION:
    BUSINESS MANAGER                                                                                                 April 2021
     
    The Business Manager position is an opportunity to be an integral part of a thriving theatre company with a strong social justice mission, as it builds a permanent home base for the performing arts in San Rafael that will serve as a cultural and educational resource for generations to come.
     
    The position requires strong bookkeeping skills in Quickbooks, and HR experience and/or willingness to learn.
     
    Marin Shakespeare Company’s mission is to serve as a vibrant catalyst for cultural engagement, education, and social justice to benefit the people of Marin, the San Francisco Bay Area, and beyond.  Through work on the stage, in local schools and in California’s prisons, MSC connects people from all walks of life with Shakespeare’s exploration of the power of the human spirit.
     
    MSC was founded in 1989, when a small troupe of Shakespeare enthusiasts sought to re-establish an outdoor summer Shakespeare festival at Dominican College’s Forest Meadows Amphitheatre. The organization has since grown to become one of Marin’s most successful performing arts organizations.  MSC entertains audiences of up to 10,000 theatregoers, provides learning experiences for more than 3,000 students, and engages hundreds of men and women who are incarcerated or survivors of incarceration each year with the joy, insight and hope of Shakespeare and autobiographical performance.  Importantly, we continue to engage in a process of creating anti-racist theatre in Marin, featuring artists and stories that resound throughout the Bay Area community we live in, and provide greater texture to our understanding of the power of theatre to teach and to connect us all.
     
    Marin Shakespeare currently has a full-time staff of seven: Managing Director, Artistic Director, Artist-in-Residence, Social Justice Program Manager, Social Justice Project Manager & Teaching Artist, Marketing Director, and Development Director.  We are also seeking an Education Director at this time, and plan to replace our Box Office Manager post-pandemic. We hire approximately 100 theatre artists and teaching artists throughout the year either part-time or for short periods of time.
     
    We are in the process of significantly expanding our operations.  We have recently renovated the Forest Meadows Amphitheatre, our theatrical home for the Shakespeare summer season on the grounds of Dominican University.  We are beginning renovations soon on a 15,000+ square foot building at 514 Fourth Street to become a year-round Center for Performing Arts, Education, and Social Justice that will house administrative offices, classrooms, storage, and a 165-seat indoor Theatre.  The anticipated completion date is July of 2022.
     
    Position Purpose and Expectations: The Business Manager will be responsible for all business aspects of MSC’s operations.  Main responsibilities will include Bookkeeping & Reporting, Personnel Onboarding & Record Keeping, General Compliance, and HR.  The successful candidate will be a detail-oriented team player who thrives in an environment of creativity and growth. This person will work closely with the Managing Director and MSC board members and will report directly to the Managing Director. Strong Quickbooks skills are a must.
     
    MSC Staff Climate & Work Conditions: The Business Manager works within a small staff structure and an organization that values self-motivation, creativity, action, excellent communication, and accountability.  We seek a skilled and motivated team player to join our extended team/family of staff, board members, community volunteers, educators, and funders.  We are looking for someone ambitious, creative and energetic to help the organization continue to grow in a thoughtful and exciting way.  Currently, all employees are working from home.  Post-covid, we expect a hybrid home-work model for most employees.  MSC offices are currently located at the home of the company’s founders, in three dedicated rooms. Once the new Center is operational, MSC offices will move there to 415 Fourth Street, San Rafael, conveniently located near the downtown San Rafael Transit Center.
     
    Responsibilities
     
    Full Charge Bookkeeping/Accounting:
    Banking:
    • Track & enter checks in QB, make bank deposits
    • Reconcile bank statements, including credit card deposits made for classes and donations through Stripe & Elavon
     
    AR & AP:
    • Pay bills, some online
    • Enter expenses into QB, using accrual accounting in accordance with legal standards
    • Track payments due (sent invoices, deposit returns, grant retentions)
    • Track grant expenditures in QB; create/generate periodic reports
     
    Payroll:
    • Process PR
    • Review time cards
    • Follow up w EE’s to get time cards on a biweekly basis
    • Submit Federal & State weekly and/or quarterly tax filings
    • Weekly CalSavers payments
     
    • Continue improving our accounting process for fluidity/accuracy of financial record keeping and ease of audit
     
     
    General Business Management
    • Finance reporting/Managerial Reports for Board (monthly & quarterly)
    • Assist with creation of annual organizational/programmatic budgets
    • Prepare additional financial information as requested for grant applications, grant reporting, etc.
    • Track Rental contracts & schedule
    • Lead annual Financial Audit
    • Lead annual Insurance Renewal
    • Request Additional Insured Certificates annually and as needed
    • Lead annual WC Audit (The auditor prepares the 990 and other annual tax forms)
    • Annual filing of W-2, 1099 NEC & 1099 Misc forms
    • Ensure general compliance with general business practices such as: business license, auction/raffle paperwork, employee postings, ABC license
    • Attend relevant trainings/webinars to better use our tools (QB, BambooHR, insurance & NPQ offerings) and stay abreast of changes within compliance laws (PR, insurance, etc.)
     
    HR
    • Help prepare, distribute and collect employee and contractor contracts
    • Set up new employees in BambooHR, as a means of:
      • Sending new EE paperwork to new employees
      • Distributing EE handbook
      • Tracking EE benefits
    • Process new EE paperwork upon receipt
    • Troubleshoot with EE’s
    • Create/coordinate annual/quarterly trainings
      • Send link for and track completion of mandatory sexual harassment training
      • Ensure compliance with MSC’s Injury and Illness Policy
      • Participate in training employees in How to File a Complaint, and how to handle complaints, helping to create a culture of care and transparency
      • Track DEI training requirements
    • Maintain employee records, such as Background Checks, Child Abuse Prevention Training, releases, etc.
    • Participate in investigating and resolving complaints
    • Contribute to MSC’s landscape as an anti-racist theater company
     
     
    Experience and Qualifications Required
    • Significant experience or training in Non-profit Bookkeeping and Business Management. 
    We will be happy to consider candidates with Business or related degrees
    who we can train to excel in this position. 
    We will also be happy to consider candidates with proven business management
     experience in the workplace.
    • Experience with or ability to learn Mac systems (Excel, Word, etc.)
    • Experience with or ability to learn Quickbooks
     
    Knowledge, Skills and Abilities Required
    • Ability to handle sensitive materials and information with diplomacy.
    • Excellent communication skills, both written and oral.
    • Excellent planning and project management skills.
    • Ability to work both as a member of a team, and independently.
    • Detail-oriented, with the ability for strategic thinking.
    • Flexibility, creativity, vision.
    • Love of theatre and Shakespeare (or the ability to develop this love).
     
    Compensation and Benefits
    Compensation depends on experience, and is negotiable, in the range of $55,000 per year.
    Health insurance offered after three months of employment, with choice of Kaiser or Blue Sheild.
     
    APPLICATION:
     
    Send letter and resume as soon as possible, preferably by email, to:
    Lesley Schisgall Currier, Managing Director
    Marin Shakespeare Company
    P. O. Box 4053
    San Rafael, CA  94913
    email: lesley@marinshakespeare.org
    www.marinshakespeare.org
    Marin Shakespeare Company is an Equal Opportunity Employer. MSC policy prohibits unlawful discrimination based on race, color, creed, sex (includes pregnancy, childbirth, breastfeeding and/or related medical conditions), gender identification/expression, religion, marital status, age, national origin, ancestry, sexual orientation, physical or mental disability, and medical condition including genetic characteristics, genetic information, military or veteran status, or any other consideration made unlawful by federal, state, or local laws.
    People who identify as BIPOC, LGBTQIA+, and/or who have experience with the carceral system are especially encouraged to apply.
     
    Contact Information